Privacy Policy

1. Application Overview

The Infoprosys ERP Application (hereinafter referred to as "the App") is provided by Infoprosys Technologies Pvt. Ltd. (hereinafter referred to as "we," "us," "our," or "Company").

This Privacy Policy explains how the App collects, uses, discloses, and processes your personal information, including location data, photographic information, and attendance records, in accordance with applicable privacy laws and Google Play Store policies.

2. Data Collection & Processing

We collect various types of information to operate the App effectively and provide you with a personalized experience. Below is a comprehensive breakdown of all data we collect:

3. How We Use Your Data

We use the collected data for the following purposes:

Primary Uses:

• Attendance Management: Recording employee check-in/check-out with location and photo verification
• Payroll Processing: Accurate time and attendance tracking for salary calculations
• Compliance & Auditing: Maintaining records for regulatory compliance and internal audits
• Work Monitoring: Tracking employee location during work hours for field operations
• Performance Analytics: Generating attendance reports and performance metrics
• Identity Verification: Using photos to verify identity and prevent unauthorized access

Secondary Uses:

• App performance improvement and optimization
• Technical support and troubleshooting
• Security enhancement and fraud prevention
• Anonymous statistical analysis
• Legal compliance and regulatory reporting

4. Location Tracking & Attendance

How Location Tracking Works:

• Real-Time Tracking: The app collects GPS coordinates with latitude and longitude precision
• Frequency: Location is captured during attendance check-in/check-out process
• Accuracy: Typical GPS accuracy is 5-10 meters; in poor signal areas, accuracy may vary
• Background Operation: Location services may operate in background as per configuration

Attendance Photo Capture Process:

• Mandatory Verification: A photograph is required and must be captured during each attendance marking
• Real-Time Capture: Photos are taken in real-time using your device camera
• Facial Recognition: Your face will be visible in the captured photograph
• Timestamp: All photos are automatically time and date-stamped
• Linked Records: Photos are automatically linked to location data and attendance records

Geofencing & Location Alerts:

• Your organization may set geofences (boundary areas) for attendance verification
• Attendance may only be marked within designated geofenced areas
• You will be notified when entering/exiting defined work zones
• Location outside geofenced areas is flagged in attendance records

5. Data Storage & Security

Data Storage:

• Local Storage: Some data is stored locally on your device for offline functionality
• Cloud Storage: Primary data is stored on secure company servers
• Database Encryption: Data at rest is encrypted using industry-standard encryption protocols
• Data Centers: Servers are located in India with regular backups
• Access Control: Only authorized personnel can access attendance and location data

Security Measures:

• Data transmission is encrypted using TLS 1.2+ protocols
• Device-level encryption for sensitive data
• Regular security audits and vulnerability assessments
• Multi-factor authentication for account access (where available)
• Secure API endpoints with rate limiting and intrusion detection
• Regular employee security training and access management

Data Breach Response:

In the event of a security breach, we will:

• Immediately commence investigation
• Notify affected users within 72 hours (as per legal requirements)
• Provide guidance on protective measures
• Report to relevant authorities if required by law

6. Third-Party Services

Our app may integrate with third-party services for enhanced functionality. These services may have access to certain data:

Services Engaged:

• Cloud Storage Providers: For data backup and synchronization
• Map Services: For location mapping and geofencing (Google Maps API)
• Analytics Services: For anonymous usage analytics
• Payment Gateways: For any subscription or payment processing
• Communication Services: For notifications and alerts

Data Sharing Limitations:

• Only essential data is shared with third parties
• Third parties are contractually bound to maintain data confidentiality
• No data is sold to marketers or advertisers
• Location data is shared only for geofencing functionality

Note: We do not share personal identifying information with third parties without explicit consent, except as required by law.

7. Required Permissions

The app requests the following permissions from your device. These permissions are essential for core functionality:

Managing Permissions:

On Android devices, you can manage app permissions through:

• Settings → Apps → Infoprosys ERP → Permissions
• Revoking permissions will limit app functionality
• The app will notify you if critical permissions are disabled

8. Your Data Rights

Depending on your location and applicable laws (such as India's Digital Personal Data Protection Act), you may have the following rights:

Right to Access:

You have the right to request access to your personal data held by us. We will provide you with copies of your data upon request within 30 days.

Right to Correction:

You can request correction of any inaccurate or incomplete personal data. Contact your HR/Administrator to update information.

Right to Deletion (Right to Erasure):

You may request deletion of your data, subject to organizational policies and legal retention requirements. Some data must be retained for compliance purposes.

Right to Data Portability:

You can request your data in a portable format for transfer to another service.

Right to Withdraw Consent:

You can withdraw consent for data processing at any time. However, this may restrict your ability to use the app and may violate organizational attendance policies.

Right to Lodge a Complaint:

If you believe your privacy rights have been violated, you can file a complaint with the relevant data protection authority.

How to Exercise Your Rights:

To exercise any of these rights, contact:

9. Policy Changes

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. Your continued use of the app after modifications constitutes your acceptance of the updated Privacy Policy.

Notification of Changes:

• Major changes will be notified via in-app notification or email
• Changes may also be posted on our website
• For significant changes, we will request explicit consent
• Last updated date is displayed at the bottom of this policy

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us through any of the following channels:

Response Time:

We will respond to all inquiries and requests within 15 business days.

Escalation:

If you are not satisfied with our response, you may escalate your complaint to the relevant data protection authority or regulatory body in your jurisdiction.

⚖️ Legal Disclaimer

This Privacy Policy is provided for informational purposes and for compliance with Google Play Store policies and applicable data protection laws in India. By downloading and using this application, you acknowledge that:

• You have read and understood this entire Privacy Policy
• You grant us explicit consent to collect, process, and store location data, photographs, and attendance information
• You authorize continuous location tracking during app usage
• You understand that your photo will be captured and stored with attendance records
• You accept the terms and conditions governing data usage by your organization
• Your organization is responsible for ensuring employee consent and compliance with local labor laws